PROOF OF ACCOMMODATION

Document on ownership of a flat or house

 

Document on entitlement to use a flat or house

 

Written confirmation of an owner or authorised user of a flat or house on consenting to a foreign national’s accommodation

The written confirmation of an owner or authorised user of a flat or house shall be supplemented with his/her notarised signature, unless it is signed in front of an MOI employee.

The written confirmation of an owner or authorised user of a flat or house need not be supplemented with his/her notarised signature in the case of an application for a certificate of temporary residence of an EU citizen or a temporary residence permit of an EU citizen’s family member.

The written confirmation of the owner or authorised user of the flat or house need not be supplemented with his/her notarised signature if it is submitted electronically. In such a case, the electronic confirmation (not solely the email in which the confirmation was sent) must be signed by a secure electronic signature of the owner or the authorised user of the flat or house, or it must be supplied without an electronic signature, but by means of a data box of the person who is the owner or authorised user of the flat or house. More information can be found below in the Electronic confirmation of proof of accommodation section

In case of mutual co-ownership or joint assets of a married couple), MOI will accept such document, even if the confirmation does not include signatures of the co-owners (a majority according to their shares in the property`s ownership) or a signature of a spouse, without further demanding the consent of the co-owners or the spouse, that being on the basis of § 574 and § 586 of the Civil Code.  

In case the person confirming accommodation is a co-tenant i.e. the flat is “jointly rented” in the sense of § 2270 of the Civil Code or a co-tenant of a flat in case of spouses, § 745 of the Civil Code, then it is sufficient to present a consent (or, a signature on the confirmation) of one of the co-tenants, or the other spouse, that being on the basis of § 574, § 586 a § 748 of the Civil Code.  

If the provider of accommodation is not the owner, but an authorised user of the flat or house (e.g. a leaseholder), it is necessary to support the legitimacy to provide accommodation primarily by submitting a valid rental agreement between the leaseholder and the owner of the property or another document by which the owner of the property confirms the legitimacy of the accommodation provider’s use of the flat or house.

 

If the proof of accommodation is not signed directly by the owner or the authorised user of the flat or house, but another person is empowered to sign the proof of accommodation, this empowerment must also be added to the application and the signature of the owner or authorised user of the flat or house for such power of attorney must be notarised.

If the owner or the authorised user of the flat or house is a legal entity (e.g. a company) and the confirmation is signed in its name by a natural person authorised to act in its name (e.g. the managing director of a PLC), then, in this case, the signature of the natural person signing the confirmation must be notarised (despite the fact that, for instance, the legal entity stamps the confirmation).

 

Electronic confirmation of proof of accommodation

In the event of an electronic confirmation of accommodation, it must be signed by a secure electronic signature of the authorised person, or it must be supplied without an electronic signature, but by means of the owner’s data box. A confirmation delivered without a secure electronic signature by means of a data box must therefore always be delivered to the MOI/MFA by means of a data box of the person providing accommodation (authorised person). The confirmation of accommodation with a secure electronic signature can be either sent by the person providing accommodation (authorised person) or by the foreign national to whom it relates. If the confirmation in electronic form with a secure electronic signature is provided to the foreign national on behalf of the person providing accommodation, the foreign national can also bring this confirmation when filing the application on a data carrier (e.g. flash disk). If the confirmation of accommodation meets the above conditions, it is not necessary to have a notarised signature of the authorised person.

If the application is filed at a regional office of the MOI, confirmation of accommodation can be submitted electronically at the MOI electronic mail room posta@mvcr.cz or by means of a data box to the MOI ID address 6bnaawp.

  

If the application is filed at an embassy, the confirmation of accommodation can be submitted electronically to the electronic mail room epodatelna@mzv.cz of the Ministry of Foreign Affairs or by means of their data box at the ID address e4xaaxh. The report must contain a precise specification of the embassy or consulate general where the application is to be filed. Without this, the confirmation cannot be delivered.  

The document must be sent to the embassy/consulate BEFORE filing the application (with sufficient time in advance).   

The accommodation building must be indicated by a house number or a registration number, if needs be a descriptive number, and it must be intended for habitation or recreation in accordance with the Building Act.